Job summary

The apprentice will be required to work as part of a Procurement Team involved in negotiations and managing of contracts in a range of areas including, Corporate and Clinical areas.

The apprentice will develop analytical skills which will require attention to detail to add value. They must be able to work within the appropriate time scales adhering to the Standing Financial Instructions and Standing Orders guidelines and controls.

This is a fantastic opportunity to develop skills and experience by working as a Doncaster and Bassetlaw Apprentice. The Apprentice will fully commit to the 20% off-the-job training requirements of the post alongside your normal day-to-day job.

The post holder will complete a Chartered Institute of Procurement & Supply (CIPS) Level 4 course of study and/or all learning and development requirements of the role. The Apprentice will have the opportunity to participate in a supportive environment to develop your knowledge and professional skills required of the role and the team.

Main duties of the job

This role will include working in the Procurement team, providing a reliable and effective Procurement service to the Trust. General work themes will include; a wide range of general administration; customer service (speaking to clinical colleagues); working with suppliers, gaining a good working knowledge of the e-procurement systems.

Duties will include the following – this is not extensive:

  • Provide information to managers and colleagues (orally, written and electronically) as required and answer routine queries from colleagues, managers, customers, budget holders and suppliers.
  • Working with the Procurement team to achieve the cost improvement targets.
  • Follow guidelines set out within pertinent Trust policies
  • Be numerate and able to work accurately with figures

    • Provide information to managers and colleagues (orally, written and electronically) as required and answer routine queries from colleagues, managers, customers, budget holders and suppliers.

    About us

    Our organisation is driven by our strategic objectives and organisational values and we look for people who are strongly aligned with them.

    The Procurement Department consists of the E-Procurement Team, Category Management Teams Corporate and Clinical, Inventory Management Team and we have a Stores and Distribution Team, our services cover all the Trust sites, we work closely with all our Customers and are keen to develop relationships and work toward continuing improvement.

    The Trust offers a hybrid model of working from home and in the office.

    Annual Leave starts at 27 days a year plus bank holidays.

    Date posted

    14 November 2022

    Pay scheme

    Other

    Salary

    £9,405 a year Pro Rata Per Annum

    Contract

    Apprenticeship

    Duration

    18 months

    Working pattern

    Full-time

    Reference number

    272-4719302

    Job locations

    Doncaster Royal Infirmary

    Armthorpe Road

    Doncaster

    DN2 5LT

    Job description

    Job responsibilities

  • To undertake all administrative, business support and clerical roles as requested by your line manager, providing effective support and completion to a high standard. This includes supporting and preparing for meetings and other administrative duties.
  • Respond to enquiries to the department and forwarding information onto relevant staff.
  • Manage information including maintenance of the e-tendering system, record management and confidential file disposal.
  • To communicate with stakeholders and partners as required, building relationships and contributing to the stakeholder/supplier engagement of the department.
  • Assist with the procurement process, including contract management, data collation, benchmarking, and preparation of documents, relationship management and ensuring high commercial standards across the Trust.
  • Ensure all tasks and responsibilities are completed to agreed timescales with a high standard of accuracy.

    • Job description

    Job responsibilities

  • To undertake all administrative, business support and clerical roles as requested by your line manager, providing effective support and completion to a high standard. This includes supporting and preparing for meetings and other administrative duties.
  • Respond to enquiries to the department and forwarding information onto relevant staff.
  • Manage information including maintenance of the e-tendering system, record management and confidential file disposal.
  • To communicate with stakeholders and partners as required, building relationships and contributing to the stakeholder/supplier engagement of the department.
  • Assist with the procurement process, including contract management, data collation, benchmarking, and preparation of documents, relationship management and ensuring high commercial standards across the Trust.
  • Ensure all tasks and responsibilities are completed to agreed timescales with a high standard of accuracy.

    • Person Specification

    Qualifications/Training

    Essential

  • Willing to undertake CIPS level 4
  • Prepared to undertake training in Procurement
  • Good keyboard Skills
  • Computer literate using Microsoft applications

    • Interpersonal Skills

    Essential

  • Must have a strong customer service focus and good communication skills to liaise with a wide variety of user departments across the organisations
  • Must be able to work within a team
  • Enthusiastic and self-motivated

    • Organisational Skills

    Essential

  • Ability to extract data from Electronic Systems
  • Ability to work under pressure whilst maintaining good attention to detail
  • Able to adapt to changes in work priorities
  • Ability to organise & prioritise daily workloads and work to deadlines
  • Ability to work efficiently & accurately

    • Person Specification

    Qualifications/Training

    Essential

  • Willing to undertake CIPS level 4
  • Prepared to undertake training in Procurement
  • Good keyboard Skills
  • Computer literate using Microsoft applications

    • Interpersonal Skills

    Essential

  • Must have a strong customer service focus and good communication skills to liaise with a wide variety of user departments across the organisations
  • Must be able to work within a team
  • Enthusiastic and self-motivated

    • Organisational Skills

    Essential

  • Ability to extract data from Electronic Systems
  • Ability to work under pressure whilst maintaining good attention to detail
  • Able to adapt to changes in work priorities
  • Ability to organise & prioritise daily workloads and work to deadlines
  • Ability to work efficiently & accurately

    • Certificate of Sponsorship

    Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

    From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

    Additional information

    Certificate of Sponsorship

    Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

    From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).