Description
ROLE OVERVIEW
This is a great opportunity for the right person to get globally recognised training from the Chartered Institute for Procurement and Supply (CIPS) and on the job experience of the professional delivery of procurement and supplier management activities – activities which are key to businesses in all sectors in all parts of the world.
This role, which sits within the Supplier Management Office (SMO), provides procurement and supplier management services to key stakeholders within the firm. The role (after training and introduction) will be responsible for supporting all aspects of procurement and supplier management which includes processing the purchasing of IT and Facilities services, software and hardware for the firm through an agreed set of supplier relationships, supporting contract tender processes, supporting supplier and contract management processes, administrating the checking of supplier invoices before payment and keeping supplier and contract data current in our database. This is a hands-on role that – once up to speed – requires the post holder to support all day to day procurement and supplier management services delivered by the SMO.
Reports to
Procurement and Supplier Relationship Manager
Duties and Responsibilities include but not are limited to the following:
Responsible for supporting the administration of the procurement lifecycle within RPC including but not limited to obtaining competitive quotes from our supplier list, purchasing including managing requests from stakeholders for good and services, obtaining approvals to commit spend and raising purchase orders, managing/processing invoices to ensure timely payment of our suppliers, tracking supplier delivery times/logistics and supply issues.
Processing of invoices & reconciliation to budget and linking with the Finance team as necessary
Responsible for supporting the monitoring of spend against budget on an on-going basis. This includes the updating of individual budget lines communicating budget status to stakeholders as necessary.
Responsible for supporting all supplier information management including updating and maintaining the critical data sources that drive the SMO’s core processes. This includes updating and maintaining the supplier contracts database and other repositories where information is securely stored on the firm’s systems.
Once trained , preparing regular and adhoc Management Information reports on the SMO’s business as usual and project related activities.
Once trained , Working with the firm’s internal stakeholders and suppliers to obtain quotations , purchase, track and renew services as required.
Once trained , responsible for understanding and ensuring adherence to the firm’s procurement and supplier management rules .
Supporting the management of the contract renewal anniversaries including working with supplier relationship owners to understand their needs.
Support Delivery of tasks and/or workstreams for projects that are led by the SMO or where the SMO is a stakeholder.
Contributing to the continuous improvement of the SMO knowledge base with relevant knowledge to reflect changes and additions to operating processes.
Other relevant duties as may be required
Knowledge, skills and experience
Required – Good maths and English competence
Required – good attention to detail and willing to strive for excellence in their work
Required – an interest in developing skills and a career in procurement and supplier management
Beneficial – able to use of Microsoft Office products including knowledge of Excel, Word, Outlook
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