Job summary

An Apprentice vacancy has arisen within ourbusy Finance Department.

You will be responsible for dealing andhandling queries relating to the organisations operating systems and assistwith finance duties in line with deadlines.

Your apprenticeship will enable you to worktowards and complete a Level II AAT qualification. You will be required toundertake and pass online assessments for Maths, English & ICT prior tostarting your apprenticeship.

Working 37.5 hours per week; please note this vacancy is offered as a 12-month fixed term contract.

Main duties of the job

Key responsibilities include collating and processing month end procedures; analysis and reconciliation of income and expenditure; assisting the wider team in resolving queries and improving processes.The successful candidate must possess good organisational, time management and communication skills, as well as being proficient in the use of Microsoft Office, particularly Microsoft Excel.

About us

Livewell Southwest values its staff and makes investment intheir development a priority. Currently we offer the following developmentopportunities for staff:

  • A minimum of three days protected CPD for registered staff
  • Development pathways for unregistered staff from apprentice to bands 2, 3 and 4 and for registered staff in bands 5, 6, 7 and 8
  • Leadership programmes
  • Coaching and mentoring
  • Medicines Management, leg Ulcer Management and Assessment Training
  • Access and funding for training including Care Certificate, Assistant Practitioners Course and Scholarship Into Nurse Training
  • Robust Preceptorship
  • An induction programme tailored to your needs
  • Relocation package may be considered for the right candidate for certain roles

Livewell Southwest can allow existing members of the NHSPension Scheme to continue their membership when they join the organisation.

Date posted

02 December 2022

Pay scheme

Agenda for change

Band

Band 2

Salary

£8.18 an hour

Contract

Apprenticeship

Duration

1 years

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

B9832-2022-AC-1467

Job locations

200 Mount Gould Road

Mount Gould

Plymouth

Devon

PL4 7PY

Job description

Job responsibilities

This is an apprenticeship post and under supervision of the Financedepartment and the post holder will undertake a range of general financeadministration and clerical tasks that will provide them with meaningfulexperience of working within the Finance service.

MAINDUTIES/RESPONSIBILITIES

To assist the Management Accounts Team in all aspects of the role.This will include word processing, spreadsheets, databases, correspondence andfaxes, processing mail, filing, photocopying and general administrative duties.

To be the first point of contact for the Team on a regular basisincluding answering telephone calls and emails from healthcare professionals,senior managers, independent contractors and members of the public. To usediscretion, respect and preserve confidentiality and deal with messages in atimely, discrete and efficient manner.

Maintain accurate, efficient and up-to-date computerised filingsystems including correspondence, some of which contains highly confidentialinformation. To prioritise own workload using own initiative to determine whensupport is required.

To raise sales invoices and credit notes and create and uploadjournals

To be the first point of contact for payable invoices, circulateto the correct budget holder for checking and approval and ensure accurateentry into the finance ledger

Implement team policies and procedures as part of role.

Demonstrate own workload to any temporary members of staff includingadvice in the workplace

To ensure that face to face and telephone communications are dealtwith in a professional and sensitive manner.

To maintain at all times the highest level of confidentiality inrespect of information received

To undertake any other general and administrative dutiesappropriate to this role.

Job description

Job responsibilities

This is an apprenticeship post and under supervision of the Financedepartment and the post holder will undertake a range of general financeadministration and clerical tasks that will provide them with meaningfulexperience of working within the Finance service.

MAINDUTIES/RESPONSIBILITIES

To assist the Management Accounts Team in all aspects of the role.This will include word processing, spreadsheets, databases, correspondence andfaxes, processing mail, filing, photocopying and general administrative duties.

To be the first point of contact for the Team on a regular basisincluding answering telephone calls and emails from healthcare professionals,senior managers, independent contractors and members of the public. To usediscretion, respect and preserve confidentiality and deal with messages in atimely, discrete and efficient manner.

Maintain accurate, efficient and up-to-date computerised filingsystems including correspondence, some of which contains highly confidentialinformation. To prioritise own workload using own initiative to determine whensupport is required.

To raise sales invoices and credit notes and create and uploadjournals

To be the first point of contact for payable invoices, circulateto the correct budget holder for checking and approval and ensure accurateentry into the finance ledger

Implement team policies and procedures as part of role.

Demonstrate own workload to any temporary members of staff includingadvice in the workplace

To ensure that face to face and telephone communications are dealtwith in a professional and sensitive manner.

To maintain at all times the highest level of confidentiality inrespect of information received

To undertake any other general and administrative dutiesappropriate to this role.

Person Specification

Experience

Essential

  • Willingness to gain experience across areas of the finance department

Behavioural Attributes or Competencies

Essential

  • Demonstrate appropriate use of initiative in the workplace
  • Ability to work in a team.
  • Good interpersonal skills
  • Able to pay attention to detail.

Knowledge and skills

Essential

  • Proficient use of Word, Excel, Outlook.
  • Able to prioritise work load
  • Ability to communicate effectively.
  • Able to assimilate information.
  • Ability to work on own initiative
  • Ability to deal with confidential information

Qualifications

Essential

  • A good standard of education to GCSE level or equivalent

Desirable

  • A Levels
Person Specification

Experience

Essential

  • Willingness to gain experience across areas of the finance department

Behavioural Attributes or Competencies

Essential

  • Demonstrate appropriate use of initiative in the workplace
  • Ability to work in a team.
  • Good interpersonal skills
  • Able to pay attention to detail.

Knowledge and skills

Essential

  • Proficient use of Word, Excel, Outlook.
  • Able to prioritise work load
  • Ability to communicate effectively.
  • Able to assimilate information.
  • Ability to work on own initiative
  • Ability to deal with confidential information

Qualifications

Essential

  • A good standard of education to GCSE level or equivalent

Desirable

  • A Levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.