Apprentice Personal Assistant2024-04-24T11:48:36+01:00
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Apprentice Personal Assistant Job Vacancy in South Tyneside, England, UK
South Tyneside and Sunderland NHS Foundation Trust
Job summary
37.5 hours per week (Apprenticeship – 18 months)
An exciting opportunity has arisen for a highly motivated and pro-active individual to join the Surgical Services Management Team.
By undertaking a diverse range of tasks, you will support the Operational Managers and Surgical Matrons in the smooth running of their daily administration tasks, diary management, monthly reporting, and other ad-hoc administration for the wider team.
The successful candidate will develop the knowledge and skills to provide administrative support to fulfil the role of Personal Assistant. Prior work experience is not necessary as this is a training role.
Applicants should have:
- Strong engagement and communication skills and be able to provide clear direction to colleagues at all levels
- Excellent written and IT skills with knowledge of Microsoft Office
- As a collaborative team member, you will be enthusiastic about providing support and challenge to colleagues. You will be committed to the continuous improvement of the wider team.
- You will have prioritisation and organisational skills
- You will be committed to accurate record keeping and treating confidential information with sensitivity.
As an apprentice, you will be released for study and supported to achieve a Level 3 Apprenticeship Standard in Business Administration.
Main duties of the job
This is a learning role, and the individual will develop skills, knowledge and behaviours over the period of the Apprenticeship.
Tasks will include:
- Dealing with in-coming and out-going calls and correspondence
- Diary management
- Arranging meetings
- Creation and maintenance of databases and/or spreadsheets
- Typing of correspondence, reports, and ad-hoc papers
- Working with other administration colleagues to ensure adequate office cover
- Minute taking and transcription of formal meetings on behalf of the Operational Manager & Matrons.
About us
The Shrewsbury and Telford Hospital NHS Trust can offer yougreat career prospects and a fantastic work-life balance. Situated in one of the most attractive parts of the country with dramatic countryside and bustling towns we have state of the art facilities, supportive friendly teams and excellent professional development opportunities.
Job description
Job responsibilities
Please see attached job description and person specification for more information.
As this role includes completion of the Business Administration Apprenticeship (Level 3) below is a link to the apprenticeship standard being worked towards: Business administrator / Institute for Apprenticeships and Technical Education
At the enrolment state, the individual’s eligibility will be checked by the training provider Telford College.
Job description
Job responsibilities
Please see attached job description and person specification for more information.
As this role includes completion of the Business Administration Apprenticeship (Level 3) below is a link to the apprenticeship standard being worked towards: Business administrator / Institute for Apprenticeships and Technical Education
At the enrolment state, the individual’s eligibility will be checked by the training provider Telford College.
Person Specification
Qualifications
Essential
- Minimum of 4 GCSE’s or equivalent A* (9-4) to include English Language and Maths
Desirable
- BTEC / Level 2 qualification in Business Administration
- ECDL / CLAIT / GCSE or equivalent formal typing / word processing qualification
Experience
Desirable
- Work experience in an administrative workplace
- Experience of liaising with the public on the telephone and face to face
- Experience of team working (can be school/college)
Knowledge
Essential
- Good working knowledge of Microsoft Word packages
Desirable
- Some knowledge of administrative working processes and procedures
- Some knowledge of the data protection act and confidentiality
Skills
Essential
- Ability to work under supervision available and willingness to seek advice
- High level accuracy and attention to detail
- Effective team player
- Prioritisation and organisational skills (working to deadlines)
Desirable
- Evidence of working to deadlines
- Ability to work unsupervised for short periods of time
- Methodical / organised approach
- Ability/willingness to travel to other Trust sites
Apprentice training
Essential
- Willing to undertake and complete the Level 3 Business Administrator Apprenticeship within 18 months
- Eligible, no same vocational qualification.
- Eligible, UK resident for 3 or more years
Person Specification
Qualifications
Essential
- Minimum of 4 GCSE’s or equivalent A* (9-4) to include English Language and Maths
Desirable
- BTEC / Level 2 qualification in Business Administration
- ECDL / CLAIT / GCSE or equivalent formal typing / word processing qualification
Experience
Desirable
- Work experience in an administrative workplace
- Experience of liaising with the public on the telephone and face to face
- Experience of team working (can be school/college)
Knowledge
Essential
- Good working knowledge of Microsoft Word packages
Desirable
- Some knowledge of administrative working processes and procedures
- Some knowledge of the data protection act and confidentiality
Skills
Essential
- Ability to work under supervision available and willingness to seek advice
- High level accuracy and attention to detail
- Effective team player
- Prioritisation and organisational skills (working to deadlines)
Desirable
- Evidence of working to deadlines
- Ability to work unsupervised for short periods of time
- Methodical / organised approach
- Ability/willingness to travel to other Trust sites
Apprentice training
Essential
- Willing to undertake and complete the Level 3 Business Administrator Apprenticeship within 18 months
- Eligible, no same vocational qualification.
- Eligible, UK resident for 3 or more years
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
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